Venue

Tips to evaluating the Right Venue

There are so many factors to consider when choosing where to hold or host your events, functions or a wedding reception. If planning a birthday party or considering outdoor wedding venues for the occasion, one of the most important factors is choosing the right location. According to wedding planning ideas, selecting a wedding venue is one of the first (and biggest) decisions you’ll make as an engaged couple — it will influence your vendors, budget, décor, and even attire. Finding the place that all celebrations are going to go down at can be seriously tricky. Especially when it comes to unusual wedding venues. Unlike venues to consider for a surprise birthday party which has a larger range of availability. Based on birthday party ideas & theme, most venues can be adapted to the occasion. However, there are a lot of elements to be considered for a bigger occasion such as a wedding or Wedding Anniversary Destinations. Where you have your wedding ceremony and reception will be something you remember forever. After your wedding day has come and gone, it will be captured forever in your photos, so choosing a meaningful venue will serve you well in the years to come. Listed are some of the tips to consider in this wedding venue blog as a guide to help you clarify how your venue of choice will contribute to the overall feel of the occasion from this Wedding Planning Blog.

1. Venue availability
This is the most important factor to consider when choosing a wedding venue. Since dates can book up quickly at popular venues, call around to check on date availability before going to see places in person. If your venue of choice is not available on the date of your wedding and you’re dead set on holding your wedding ceremony or reception there, you will either need to change your wedding date or search for a new venue.

2. Guest list size
Picking a venue that is the right size for your festivities is essential when planning your wedding and reception. Estimate how many people you’d like to invite to your big day,since not all places can accommodate a wide variety of wedding sizes. Pay special attention to the capacity of any venue you are looking at before booking and ensure that it has space for the activities you’re planning on holding.

3. Budget to spend
There are countless venues to choose from for your wedding, and some will be more appealing. However, the reality is not every venue will fit within your budget. Determine what you can afford per head before contacting venues as this will avoid the frustrations of falling in love with a wedding venue you simply cannot afford.

4. Accommodation facilities or nearby accommodation
If you are planning on holding your reception somewhere a little further out than usual or if you have lots of guests coming from overseas or interstate, consider whether your venue has its own accommodation or is near accommodation that will allow your guests to stay overnight. You don’t want your guests being unsafe, if they are unable to call taxis afterwards or get to accommodation, especially if they’ve been drinking.

5. Access to venue
Is the venue you are looking to book easy to find? If it is located too close to busy streets? Will that cause unnecessary frustrations to the wedding party and the guests?  Try not to book a reception venue that is too far from the wedding venue as convenience is crucial for you and your guests, but it’s likely you’ll be taken care of as far as transport is concerned.

6. Sufficient Parking
Make sure the site is near a good parking lot, garage or big, empty street where it’s legal (and safe) to park. If parking is a problem, look for other ways to get everyone to the party. Can a shuttle bus or vans take guests from the ceremony to the reception? Inadequate parking isn’t necessarily a deal breaker, but it may mean spending more time and money to figure out a viable transportation alternative.

7. Flexibility at the venue
If you have your heart set on a particular caterer for your big day, there’s probably no point in viewing a venue that works with a preferred company only. Find out before you make time for a viewing what’s flexible. Are you allowed to work with your own vendors of choice? Can you DIY-style the venue space? Can you BYO alcohol or does it need to be purchased through the vendor? These are all things to consider when choosing your venue.Check out the room’s sound quality during an event and tailor your music to the venue. Bad sound systems & facilities can sometimes create an unnecessary hurdle during the joyous occasions.

8. Good Acoustics
Check out the room’s sound quality during an event and tailor your music to the venue. Bad sound systems & facilities can sometimes create an unnecessary hurdle during the joyous occasions.

9. Facilities on point
Since weather can be unpredictable, it’s crucial to have a contingency plan for an outdoor wedding. While most venues have other rooms that you can run into in the event of an unexpected weather incident, in some places, you’ll need to organise a marquee or some sort of back-up yourself.

10. Privacy & ambiance
Privacy varies widely by venue, as does the importance couples place on it. If you’re having a daytime event in a public spot, such as a park, beach or botanical garden, be prepared for strangers to trek past your party. Ask if you’ll have exclusive use of the venue. It’s important to know how many functions they’ll have going on at once and how much interaction there will be between your guests and theirs (if any).  

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